Back office case studies and results – KOV s.r.o.
CASES / SELECTED WORK 2006–2026

Proof, not promises.

Twenty engagements that show how the modules work in practice. Client names withheld under NDA – the numbers are real.

CASE 20FULL CASE STUDY
INDUSTRY — LOGISTICS & STORAGE MARKET — NORWAY / WORLDWIDE WITH KOV — DOCUMENT MANAGEMENT MODULES — IT SERVICES · ADMIN

Business document management for a Norwegian logistics provider.

Invoices, delivery confirmations, warehouse records and customer agreements, spread across inboxes and disconnected folders. We structured the handling, automated the extraction and connected the documents to the systems that depend on them.

OCR & EXTRACTIONCENTRALISED ACCESSGOVERNANCEERP / CRM INTEGRATION
READ THE FULL CASE↗
CASE 01
INDUSTRY — MANUFACTURING HEADCOUNT — 340 EMPLOYEES WITH KOV — SINCE 2018 MODULES — HR & PAYROLL · ADMIN

Payroll takeover in six weeks, zero missed runs since.

The internal payroll team resigned mid-year. We ran two parallel cycles, cleaned eight years of attendance data and moved shift premiums to a single rulebook – without the factory noticing a thing.

0MISSED RUNS / 8 YRS 2.1→0%PAYSLIP ERROR RATE 9→4DAYS TO CLOSE
CASE 02
INDUSTRY — RETAIL SCALE — 27 STORES WITH KOV — SINCE 2021 MODULES — OUTSOURCING & OUTSTAFFING

120 seasonal hires staffed, trained and paid – every December.

Peak season used to mean three months of frantic recruiting. Now it is a calendar entry: we source, contract and onboard the seasonal workforce, then wind it down cleanly in January.

120SEASONAL STAFF / PEAK 3 wksHIRING TO SHOP FLOOR −18%SEASONAL LABOUR COST
CASE 03
INDUSTRY — IT / SAAS HEADCOUNT — 85 EMPLOYEES WITH KOV — SINCE 2022 MODULES — FINANCE · GRANT MANAGEMENT

A scale-up's whole back office, plus €640k in EU grants.

The founders wanted zero internal finance headcount. We run the books, payroll and reporting – and turned the grant paperwork they were ignoring into funded R&D.

€640kGRANTS SECURED 2/2AUDITS PASSED CLEAN 0INTERNAL FINANCE HIRES
CASE 04
INDUSTRY — HOSPITALITY SCALE — 6 VENUES WITH KOV — SINCE 2019 MODULES — HR ADMIN · COMPLIANCE

Inspection-ready across six venues, onboarding cut to 48 hours.

High turnover, mixed contract types, surprise inspections. We digitised every contract, standardised DPP/HPP handling and made the personnel files boring – the way inspectors like them.

0FINES SINCE 2019 5d→48hONBOARDING TIME 100%CONTRACTS DIGITAL
NAMES WITHHELD UNDER NDA — REFERENCES AVAILABLE ON REQUEST 10+ INDUSTRIES ON RECORD →
MORE FROM THE LEDGER

Fifteen more, in brief

05–19 · CLIENT-APPROVED
CASE 05SINCE 2023

E-commerce, 45 staff – payroll and books taken over between two pay runs.

4 wksHANDOVER
CASE 06SINCE 2017

Automotive supplier, 210 staff – three attendance systems merged into one payroll flow.

3→1SYSTEMS
CASE 07SINCE 2021

Dental clinics, three sites – HR files rebuilt from scratch; two inspections since.

0FINDINGS
CASE 08SINCE 2016

Law firm, 28 staff – partner payroll run outside the office walls, ten years and counting.

10 yrsCONFIDENTIAL
CASE 09SINCE 2020

Food production, 130 staff – agency workforce contracts renegotiated and rescheduled.

−22%AGENCY COST
CASE 10SINCE 2023

SaaS company, 12 → 60 staff – back office held steady through 5× headcount growth.

0FINANCE HIRES
CASE 11SINCE 2018

Construction group, 95 staff – subcontractor files standardised for every audit.

100%AUDIT PASS
CASE 12SINCE 2022

Nonprofit, 18 staff – EU project reporting taken off the director's desk for good.

€280kGRANTS KEPT CLEAN
CASE 13SINCE 2019

Hotel, 70 staff – DPP/HPP contracts digitised, onboarding compressed to a day.

72→24hONBOARDING
CASE 14SINCE 2021

Logistics, 160 staff – driver per-diems recalculated to the last koruna.

0DISPUTES SINCE
CASE 15SINCE 2024

Marketing agency, 35 staff – bookkeeping and VAT moved onto a fixed calendar.

12→5DAYS TO CLOSE
CASE 16SINCE 2020

Medical devices, 55 staff – statutory audit preparation, two years in a row.

2/2CLEAN AUDITS
CASE 17SINCE 2022

Retail franchise, 14 stores – one payroll calendar across every unit.

14→1PAYDAYS
CASE 18SINCE 2015

Engineering bureau, 40 staff – the whole back office, eleven years running.

11 yrsAND COUNTING
CASE 19SINCE 2025

Fintech, 25 staff – regulator-ready books with every deadline met.

12/12REPORTS ON TIME

These nineteen are the share we're allowed to publish. Most of our work sits behind NDAs – if you want proof from your own industry, we'll arrange a reference call with a client who'll vouch in person.

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