Privacy policy, cookies and terms of use – KOV s.r.o.
LEGAL / LAST UPDATED 05 NOV 2026

The small print, plainly written.

Who we are, how we handle your data and the terms for using this site. Questions go to info@kovsro.cz.

COMPANY ↓ PRIVACY ↓ COOKIES ↓ TERMS ↓
01 — COMPANY IDENTIFICATION
LEGAL NAMEKOV Company s.r.o.
REGISTERED OFFICEKrakovská 1346/15, Nové Město, 110 00 Prague 1, Czech Republic
IČO / DIČ27634442 / CZ27634442
REGISTERCommercial Register kept by the Municipal Court in Prague
02 — PRIVACY POLICY

Your data, handled the way
we handle payroll: carefully.

KOV Company s.r.o. is the controller of personal data collected through this website, processed in line with Regulation (EU) 2016/679 (GDPR) and Czech Act No. 110/2019 Coll. on Personal Data Processing.

WHAT WE COLLECTContact and communication data — details you submit through the contact form or newsletter sign-up: name, e-mail address, phone number, company name, and the content of your message.Technical data — automatically collected when you visit: IP address, browser type and version, device type, operating system, pages viewed, time spent, and referring URL. This data is collected to ensure the site functions correctly and to protect against abuse.Business and contractual data — for clients only: company registration details, billing information, and records of services delivered and invoices issued, as required by Czech accounting and tax law.
WHY WE COLLECT ITTo respond to your enquiries and prepare service proposals; to deliver contracted HR, payroll, IT, and consulting services; to send the newsletter or digest you subscribed to; to meet legal and accounting obligations under Czech law; and to keep the site secure and functioning. Your data is never sold and never used for unrelated advertising.
LEGAL BASISPre-contractual communication — when you contact us to request a proposal or discuss services, processing is necessary to take steps at your request prior to entering a contract.Contracted services — processing is necessary for the performance of a contract to which you are a party.Accounting and tax obligations — processing is required to comply with legal obligations under Czech Act No. 563/1991 Coll. (Accounting Act) and related tax legislation (Art. 6(1)(c) GDPR).Newsletter and marketing communications — based on your consent, which you may withdraw at any time.Technical site logs and security — based on our legitimate interest in operating a secure and functional website. General enquiries not connected to a specific service request are processed on the same basis.
HOW LONG WE KEEP ITEnquiry and contact data — up to 12 months after our last exchange, unless the enquiry leads to a contract.Client and contractual records — for the periods required by Czech accounting and tax law: typically 5 years for accounting documents and 10 years for tax records from the end of the relevant period.Newsletter data — until you unsubscribe or withdraw consent.Technical logs — up to 6 months, unless a longer period is required for a security incident investigation.
WHO SEES ITOur team members with a need to access your data for the purpose it was collected. Vetted processors who run our IT infrastructure, hosting, and e-mail services – bound by data processing agreements. Public authorities only where Czech or EU law requires disclosure. No transfers outside the EU/EEA without adequate safeguards (such as standard contractual clauses).
THIRD-PARTY SOURCESWe may in some cases supplement information you provide with publicly available data – business registries, professional networks, or company databases – to verify identity or prepare a proposal. We do not purchase data lists or obtain personal data from data brokers.
MINORSThis site is not directed at persons under 16. We do not knowingly collect personal data from minors. If you believe a minor has submitted data through this site, contact us and we will delete it without undue delay.
YOUR RIGHTSYou have the following rights under GDPR, exercisable by writing to info@kovsro.cz:Access — obtain confirmation of whether we process your data and receive a copy of it, along with information on how and why it is processed.Rectification — have inaccurate or incomplete data corrected without undue delay.Erasure — request deletion of your data where it is no longer necessary for the purpose it was collected, where you withdraw consent, or where processing was unlawful. This right does not apply where we are required to retain data by law.Restriction — request that we limit processing of your data in certain circumstances, for example while the accuracy of the data is disputed.Portability — receive your data in a structured, commonly used, machine-readable format, where processing is based on consent or contract and carried out by automated means.Objection — object at any time to processing based on legitimate interest (Art. 6(1)(f)), including profiling. We will stop processing unless we can demonstrate compelling legitimate grounds that override your interests.Withdrawal of consent — where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing carried out before withdrawal.We will respond to requests within one month. You may also lodge a complaint with the Czech Office for Personal Data Protection (ÚOOÚ) at uoou.cz.
03 — COOKIES

This site uses cookies – small text files stored on your device when you visit. They help the site load correctly, remember your preferences, and – with your consent – help us understand how the site is used. Cookies may be session-based (deleted when you close your browser) or persistent (stored for a set period).

NECESSARYKeep the site working – session state, security, your cookie choice itself. Always active; no consent needed. Stored for the session or up to 12 months. Legal basis: legitimate interest (Art. 6(1)(f) GDPR; Czech Act No. 127/2005 Coll.).
ANALYTICSAnonymous traffic measurement that shows us which pages help and which don’t. Set only with your consent; kept for up to 24 months. We use this data to improve content and navigation, not to build individual profiles. Legal basis: consent (Art. 6(1)(a) GDPR).
MARKETINGCurrently not in use. If we introduce marketing or retargeting cookies in the future, this policy will be updated and your consent requested before any are set.
THIRD-PARTY TOOLSOur hosting and analytics providers may set their own cookies when delivering their services. They are bound by their own privacy policies and applicable EU data protection law. Details of specific providers are available on request.
MANAGING THEMWithdraw or change consent any time in your browser settings or through the cookie banner on this site. Deleting cookies resets your preferences on the next visit. Disabling necessary cookies may affect site functionality.
04 — TERMS OF USE

These terms apply to your use of the website kovsro.cz operated by KOV Company s.r.o., registered office Krakovská 1346/15, 110 00 Prague 1, Czech Republic, IČO 27634442.

PURPOSE OF THIS SITEThis website presents KOV Company s.r.o. and its services – HR & payroll outsourcing, IT services, marketing services, strategy & audit, and business administration. It is intended for businesses and professionals seeking information about our services or wishing to contact us. It is not a platform for placing orders, entering into contracts online, or accessing client systems; those take place through separate channels agreed with each client.
CONTENTEverything on this site is general information about our services and areas of expertise – not legal, tax, accounting, or financial advice specific to your situation. We update content regularly but do not guarantee that it reflects the most current legal or regulatory position at any given moment. For advice on your specific situation, contact us directly.
PERMITTED USEYou may browse this site, share links to it, and quote brief excerpts with clear attribution to KOV Company s.r.o. and a link to the source. You may use the contact form to reach us for legitimate business enquiries.
PROHIBITED USEYou may not:Reproduce, copy, or distribute content from this site for commercial purposes without written consent.Use automated tools to scrape, crawl, or extract data from the site.Attempt to gain unauthorised access to any part of the site or its infrastructure.Use the site to transmit unsolicited commercial communications.Impersonate KOV Company s.r.o. or its representatives in any context.
INTELLECTUAL PROPERTYAll texts, graphics, logos, and the KOV name and mark are the property of KOV Company s.r.o. and are protected under Czech Act No. 121/2000 Coll. (Copyright Act) and applicable EU law. Nothing on this site transfers any intellectual property rights to you. Unauthorised commercial use may give rise to legal claims.
AVAILABILITYWe aim to keep the site available and up to date but give no guarantee of either. Planned maintenance, hosting issues, or circumstances beyond our control may cause temporary interruptions. We will try to notify users of significant planned downtime where reasonably practicable.
EXTERNAL LINKSLinks to third-party websites are provided for reference or convenience. We do not control them and accept no responsibility for their content, accuracy, availability, or privacy practices. The inclusion of a link does not constitute endorsement.
LIABILITYWe accept no liability for:Decisions made solely on the basis of information on this site.Losses caused by reliance on information that has become outdated.Unavailability of the site or its content.The content of any third-party site linked from this site.Nothing in these terms excludes or limits liability for fraud or for death or personal injury caused by negligence.
CHANGESWe may update any part of this page at any time without prior notice. The date at the top reflects the version currently in force. Continued use of the site after a change constitutes acceptance of the updated terms.
GOVERNING LAWThese terms are governed by the laws of the Czech Republic. Any disputes arising from the use of this site are subject to the jurisdiction of the courts in Prague.

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