Administration.
Benefits, pensions, safety trainings, permits, archives – the quiet machinery every company must run and nobody wants to. We run it: documented, deadline-tracked and ready for the inspection that never announces itself.
Inspections do not make appointments.
Administrative compliance has a cruel property: it is invisible until the day it is everything. The safety training that lapsed in February becomes the finding in September. The permit renewal missed by a week becomes a stopped operation. None of it is difficult – all of it is relentless.
We turn that relentlessness into a calendar. Every obligation your company carries – trainings, medicals, permits, registrations, revisions – mapped once, assigned an owner and a reminder chain, and executed on schedule. The archive is digital, searchable and structured the way inspectors expect to see it.
The same module runs the human side: benefits enrolment and changes, pension contributions, insurance claims. Employees get answers from a person who knows their file; you get a benefits budget that is actually used instead of quietly forfeited.
Scope of the module
Meal allowances, cafeteria plans, insurance – enrolment, changes and vendor management. Benefits your people actually use.
Pension contributions set up, changed and reported correctly – with employees given plain-language guidance, not brochures.
Insurance coverage reviewed against real operations; gaps closed, duplicates cancelled, claims handled to payout.
Trainings, medicals, equipment revisions and incident records – scheduled, delivered and documented before anyone asks.
One digital archive: contracts, certificates, protocols. Any document in minutes, retention rules applied automatically.
Trade licences, vehicle registrations, operational permits – filed, renewed and tracked so nothing expires unnoticed.
From first call to steady state
We list every obligation, permit and training your operation carries, with its current status. Most companies are surprised twice.
Expired trainings rebooked, missing documents recreated, permit renewals filed. The backlog goes to zero.
Every recurring duty gets a date, an owner and a reminder chain. The archive goes digital and searchable.
We execute the calendar, answer employee questions and hand you one monthly status page. Inspections become routine.
What this looks like in production
“The labour inspection came unannounced on a Tuesday. We handed over the binder, they left in forty minutes. That binder is why we pay KOV.”
Yes – most clients start exactly when something has already lapsed. The inventory tells us the real state in two weeks; the backlog is usually closed within the first month.
Yes. Work and residence permit filings, renewals and deadline tracking run inside this module, coordinated with the Teams module when we also employ the workers.
A structured digital archive with role-based access – your managers see their area, auditors get a guest view, and any certificate is exportable in minutes.